Your experiential marketing agency in Phoenix

Just get in touch with us, we’ll make it easy. You can send us a message or call to tell us a bit about what you have in mind. We’ll set up an initial consultation (at no charge) to discuss your Phoenix event’s goals, ideas, and requirements. After that, our team will put together a tailored proposal for your Phoenix event.

We don’t have a permanent office in Phoenix, but you wouldn’t know it from how we operate. Our core team brings vast experience, and our local partners bring the Phoenix know-how. Together, it ensures your event has a smooth, locally-savvy execution.

Nearly any type you need. We’ve handled everything from large conventions and expos to high-energy sales rallies, product launch parties, trade show booths, outdoor festivals, executive retreats, and even press events for big announcements. Phoenix’s diverse venues allow us to do formal black-tie galas one week and a casual outdoor company picnic the next.

It depends on the scope and specifics, as with any event. Phoenix can sometimes be cost-favorable compared to cities like LA or SF, but the budget still ranges widely based on venue, guest count, technical production needs, entertainment, etc. Once we learn more about your plans, we can give you an estimated budget breakdown.

Yes. Phoenix’s peak event season (generally late fall through spring) is busy, but we are fully capable of supporting events even when demand is high. If our schedule has multiple events, we have a large enough team to cover everything without cutting corners.

For sure. Whatever cultural touches you’re envisioning, we’ll work them into the design in an authentic and tasteful way. It can really make the event feel uniquely Phoenix.

Absolutely. Phoenix’s business community is growing, especially in tech, healthcare, and finance, and we’ve been right there supporting their events. We’ve produced product launch events for tech firms (complete with live demos and interactive exhibits), organized conferences for healthcare organizations, and even done high-profile groundbreaking ceremonies for companies expanding in the area. Chances are, whatever your field, we’ve had experience with something similar here in Phoenix.

The sooner the better, especially if you’re looking at the popular winter and spring months in Phoenix (when the weather is nice and many events are happening). For a major event, starting 6–12 months in advance is a good rule of thumb to ensure venue and vendor availability.

We manage the full gamut of logistics so you don’t have to stress. Our team creates a detailed production schedule covering every task and delivery. Essentially, once you hire VOLO, all those moving parts become our responsibility. Our event management process keeps everything organized and on track from start to finish.

We’ve already mentioned the Phoenix Convention Center for big events. We’re also very familiar with resorts like the Arizona Biltmore and The Phoenician for upscale gatherings. From modern downtown rooftops to scenic golf club venues, we’ve probably produced an event there. Our project portfolio highlights some of the memorable Phoenix-area venues we’ve tackled, showcasing our versatility across different settings.

Yes. We frequently supplement Phoenix outdoor events with climate-controlled structures. If your venue is outdoors, we can set up high-end clearspan tents complete with air conditioning or heating as needed. We create fully floored, lit, and decorated spaces that feel like a real indoor venue. Our inventory of clearspan structures and environmental control systems will keep your guests comfortable no matter the weather.

Phoenix’s climate can be extreme, but we’re used to it. We plan around the intense heat and the occasional monsoon storms. For example, for summer events we might schedule main activities for mornings or evenings when possible, and we ensure plenty of shade and hydration for attendees. We can bring in air-conditioned indoor spaces or misters and fans for outdoor venues. Essentially, we account for weather in every decision – load-in schedules, equipment choices (some gear needs extra cooling), and guest comfort amenities.

Definitely. Scottsdale and the surrounding areas have incredible venues, and we work at all of them. We coordinate with resort staff to seamlessly integrate with their services and also bring in any extra décor or production elements needed to transform the space. Whatever the venue, we adapt and deliver a fantastic experience. Our event project portfolio shows a wide variety of Phoenix venues, demonstrating that we can make virtually any location work beautifully for an event.

Absolutely. We’ve managed large conferences and expos at the Phoenix Convention Center and are very familiar with its layout and procedures. From coordinating multiple breakout rooms to designing an engaging expo floor, we handle it all. We’ll work closely with the Convention Center staff on logistics like scheduling move-in/move-out, electrical and internet needs, and catering setups. Our team can even help design custom exhibits and displays to make your conference space stand out.

VOLO is a top choice when you’re looking for a corporate event planner in Phoenix for big conferences or conventions. We have extensive experience at venues like the Phoenix Convention Center and major downtown hotels. Our team manages everything end-to-end – coordinating schedules, speakers, expo hall setups, dining, you name it. With VOLO as your corporate event planner, even a huge Phoenix conference will feel easy on you as the host.

Many companies consider VOLO Events Agency to be at the top of the list in Phoenix for high-impact experiential events. We bring over 30 years of experience producing standout corporate experiences. Our team’s specialty is creating immersive events that engage attendees on a deeper level. When VOLO is your partner, you’re getting an experiential marketing powerhouse that will make your Phoenix event truly unforgettable.