Your experiential marketing agency in Orlando

Absolutely. We take care of all the permits and regulatory hurdles so you don’t have to worry. If your event is outdoors on city property, we’ll handle obtaining the necessary permits from Orlando city authorities. You can trust us to handle the paperwork while you focus on the big picture.

VOLO can handle just about any kind of event in Orlando. We’ve done corporate conferences and meetings, trade show exhibits, charity galas, live televised events, brand activation tours, employee celebrations, and more. Thanks to our wide range of services, we can scale our team and approach to fit a small executive retreat just as well as a massive multi-thousand attendee expo.

Just reach out and we’ll guide you from there. You can start by contacting us through our website or giving us a call to chat about your needs. We’ll typically begin with an initial consultation (no pressure, no obligation) where you tell us about your vision, goals, timeline, etc. From there, our team will put together a tailored proposal.

We cover Orlando with a mix of our core team and local experts. While our primary offices are in Las Vegas and Atlanta, our team is frequently in Orlando managing projects, and we have key staff who are very familiar with the area. We also maintain relationships with top local crew members and suppliers in Orlando who join our team for on-site execution.

Absolutely. Securing great entertainment or talent is part of our full service. If you want a well-known personality or celebrity appearance, we handle that too through our celebrity entertainment services. We’ll take care of all the booking logistics, rider requirements, and on-site coordination so the performance goes off without a hitch.

Yes, we have an extensive network of Orlando-area vendors and partners. We know which caterers can deliver an amazing meal whether you want an elegant plated dinner or fun themed food stations. We can secure fantastic local performers or even bring in celebrity speakers through our celebrity artist booking connections. Whatever the need, we’ve got a local expert on call.

We recommend starting as early as possible. Orlando is a busy event city (especially around spring break and the winter convention season), so venues and vendors can book up fast. For a large conference or big corporate event, giving us at least 6–12 months lead time is ideal. Whatever your timing, get in touch with us and we’ll do our best to accommodate and still deliver an amazing event.

Orlando has a ton of great venues, and we’ve likely worked at most of them. To name a few: the Orange County Convention Center (for huge conventions), major resort convention hotels like the Gaylord Palms or JW Marriott. We’re also familiar with places such as the Orlando Science Center and offbeat spots for special parties. Basically, if you have a venue in mind, we’ve either worked there or we’ll quickly get up to speed.

Absolutely. We provide full-service event production in Orlando, covering everything from audio/visual to staging to lighting and more. With VOLO managing event production, you don’t have to juggle multiple AV or staging vendors.

Yes, we’re used to Florida’s fickle weather. Orlando can be hot and humid and prone to afternoon downpours, but we plan accordingly. For outdoor events, we always have contingencies: we can bring in climate-controlled tents or canopies to keep guests cool and dry, and we schedule key activities outside of the typical storm windows when possible.

VOLO’s creative team loves developing unique themes that make your event memorable. Our creative media production experts can produce custom videos, graphics, and interactive content that tie your theme together. The result is an immersive experience where every detail reinforces your story.

Definitely. We’ve managed many large conventions and trade shows there, navigating its expansive halls and logistics without a hitch. We handle everything from coordinating with the OCCC event services team to organizing freight, building out custom exhibits, staging, A/V setups, and beyond. VOLO is very familiar with OCCC’s policies and layout.

Absolutely. Our team knows how to navigate the parks’ requirements. We work hand-in-hand with venue staff on logistics, and handle all the production details on our end (staging, A/V, lighting, etc.). Whether it’s an after-hours park celebration or a conference at a resort, we’ll make sure everything runs magically.

VOLO Events is widely regarded as one of the best experiential marketing agencies in Orlando for large-scale events. We have decades of experience producing high-impact brand experiences here. Our team knows how to engage Orlando audiences with creative, interactive elements that wow attendees. With VOLO, you get a veteran partner that handles everything from concept to execution, so your big Orlando event comes together flawlessly.

For major conventions and trade shows in Orlando, VOLO is a top corporate event planner that many companies trust. We have deep experience managing events at the Orange County Convention Center and the big resort hotels around town. Our team handles, logistics, stage production, guest experience. We’ve orchestrated multi-thousand-attendee conferences smoothly, leveraging local vendor network to ensure everything runs like clockwork.