Your experiential marketing agency in Nashville

It’s easy – just reach out to us through our website or give us a call, and we’ll guide you from there. We usually start with an initial consultation where you tell us about your vision, goals, timeline, and any ideas you have. From there, our team will put together a tailored proposal for your Nashville event.

We operate in Nashville with a combination of our core team and trusted local crews. While our primary offices are in Las Vegas and Atlanta, we have senior producers who spend a lot of time in Nashville and know the market inside and out. Plus, we have go-to local staff and vendors for on-site support as needed. VOLO has a nationwide presence – we bring our A-team to Nashville (and anywhere we’re needed) to ensure your event gets local expertise with world-class execution.

Pretty much any kind you can imagine. We don’t stick to one niche – our projects span everything from high-energy product launches and multi-day conferences to trade show exhibits, charity galas, live televised shows, and immersive brand activations. Our broad range of services lets us scale up or down for the occasion. Whether it’s a VIP dinner for 50 or a festival for 5,000, VOLO can make it happen.

It really depends on the scope. Factors like venue, attendee count, production elements (staging, lighting, A/V), entertainment, and design all influence the budget. We’ve produced intimate corporate dinners on modest budgets and also seven-figure extravaganzas – it comes down to your goals and vision. The good news is we can tailor a plan to fit your budget while still delivering high impact. We’re happy to discuss details and provide a custom quote once we know more about what you have in mind.

For sure. If you want your corporate event to feel like a music festival or fair, we’re all in. VOLO has produced large festival-style events for brands – think multiple stages or zones, live entertainment, food truck courts, interactive booths, and immersive theming throughout. We handle all the logistics (permits, stage setups, crowd flow, etc.) to turn a corporate gathering into an all-out festival experience. It’s one of our favorite ways to engage audiences, and our experiential events approach ensures it’s not just fun but also on-brand and purposeful.

Yes, we handle all the paperwork and red tape so you don’t have to. VOLO’s event management team is very familiar with Nashville’s permitting processes and local regulations. If your event needs a permit – say to host an outdoor concert in a park, close off a downtown street, or set up special effects – we’ll take care of securing it. We also make sure everything follows sound ordinances, safety codes, and any venue-specific rules.

Definitely – over the years we’ve built a strong network of trusted Nashville partners for every aspect of an event. We know the top caterers in town (whether you want upscale Southern cuisine or creative global fare) and the best local production crews and florists – you name it. When it comes to music, Nashville is our playground; we can line up amazing local bands or even book headline talent through our celebrity artist booking services. Whatever your event needs, we’ve got a local expert on call.

Nashville is a popular convention city, and venues can book up well in advance – sometimes a year or more for prime dates. Ideally, we suggest kicking off planning at least 6–12 months out for a major conference or gala. That gives us time to secure your preferred venue, arrange talent and vendors, and nail down every detail. That said, if you’re on a tighter timeline, just reach out – we’ll always do our best to make it work.

We’ve worked in just about every major event venue around Nashville. The Music City Center is a frequent spot for our large conferences and expos. We’ve also produced events at the Gaylord Opryland Resort & Convention Center, country music landmarks like the Grand Ole Opry House and the Country Music Hall of Fame, and even unique spaces such as rooftop bars on Broadway. Our event project portfolio is diverse, so whatever venue you’re considering, chances are we know it well and have a game plan to maximize it.

Yes, Nashville’s weather can keep you on your toes, but we’re fully prepared for it. VOLO has plenty of experience producing outdoor events in Tennessee, even in the heat of summer or during unpredictable stormy weather. We always have weather contingency plans: for example, we can deploy covered stages or climate-controlled tent structures to keep guests comfortable and dry. We also take care of things like cooling, heating, and backup power as needed, so your outdoor event goes off without a hitch, rain or shine.

Absolutely. We are a one-stop shop for event production services in Nashville. That means we take care of staging, audio/visual setup, lighting design, special effects. We bring in top-quality sound systems, LED walls, stage rigs, and work with seasoned technicians who know the ins and outs of each Nashville venue. You won’t have to juggle multiple vendors.

We infuse the city’s rich music heritage into our experiential marketing approach whenever it fits your brand and audience. Our goal is to give your event an authentic local flavor, so guests walk away feeling that Nashville spirit loud and clear.

Absolutely – we love working at Nashville’s legendary venues. Whether it’s the Grand Ole Opry, the Ryman Auditorium, or another iconic spot, our team handles all the planning and production. We coordinate closely with venue staff on logistics like sound, lighting, and backstage needs, and we know how to respect the historical significance of these locations while still delivering a cutting-edge experience. If you want to include live music or a special guest on those famous stages, we can handle celebrity entertainment arrangements to make your night unforgettable.

When it comes to large-scale conferences and conventions in Nashville, VOLO is a go-to corporate event planner for many industry-leading clients. We excel at planning multi-thousand-attendee conferences and executing big events at venues like the Music City Center and major hotel convention spaces. Our team handles every detail –  so you can actually enjoy your event instead of worrying about it.

VOLO Events is proud to be considered one of Nashville’s best experiential marketing agencies for corporate events. We have over 30 years of experience creating unforgettable brand experiences in Music City. Our team is led by Emmy-winning producer Charles Marto, and we combine global expertise with true local flair. When you work with VOLO, you get a full-service event production partner that handles everything – creative design, venue coordination, staging, A/V, and all the little details.