Your experiential marketing agency in Palm Springs

Just drop us a line and we’ll get things rolling! You can reach out via our website or phone to let us know you’re interested. We’ll set up an initial consultation to discuss your Palm Springs event vision, goals, and any ideas you have. After that, our team will develop a custom proposal and plan. We’re excited to hear what you’re planning, so get in touch and let’s make it happen!

VOLO can produce just about any kind of event. Palm Springs is great for creative experiential marketing stunts as well as relaxed executive retreats – and we handle both ends of that spectrum. Thanks to our wide range of event services, we can adapt to virtually any event format or industry. If it involves bringing people together for an unforgettable experience, we do it.

Costs can range widely depending on what you’re planning. Palm Springs events have some unique cost considerations (for instance, if we’re trucking in equipment from Los Angeles, or providing full AC for an outdoor tent, those affect budget). Generally, venue, guest count, production elements, entertainment, and design all play a role. Once we discuss your vision in detail, we can provide a detailed proposal. Feel free to contact us for a custom quote and we’ll break down all the options.

Certainly. Not every event in Palm Springs is a massive production. Whether it’s a VIP cocktail party for 30 guests at a modern architectural home or an exclusive executive retreat, we give it the same creative attention and professional execution as a big event. VOLO’s flexibility means we scale our team appropriately, ensuring even a smaller gathering gets top-notch service and creativity.

Yes, we can. Spring festival season (when Coachella, Stagecoach, etc. happen) is definitely a busy time in the desert, but VOLO plans accordingly. We secure key vendors well in advance and can even pull in additional support from our broader network (we have crew across the country) to handle multiple events at once. Our team is used to the logistical challenges of those peak periods.

We love tapping into Palm Springs’ unique vibe. If you want that chic mid-century modern flair or a cool desert oasis theme, we’re all about it. Our design team might bring in retro lounge furniture, vibrant Palm Springs color palettes, and creative lighting that evokes those classic desert sunsets. We can even incorporate local elements. Our creative team works closely with you to develop a theme that reflects Palm Springs’ style while still aligning with your brand.

Our team covers every detail from timeline creation to load-out, so logistics are never your headache. When VOLO is on board, everything behind the scenes is organized and overseen by us, start to finish.

The most popular times (spring festival season, fall conference season) can get booked up far ahead. For a large event, giving us at least 6–12 months lead time is ideal to secure your preferred venue, arrange talent and vendors, and get every detail perfect. That said, we know timelines aren’t always that generous – we’ve planned successful events on shorter notice too.

Yes! Coachella and other festivals in the Palm Springs area are right up our alley. We’ve helped brands create immersive activations and VIP experiences during festival weekends. We know the fast-paced, creative nature of these projects and love the challenge. VOLO’s experiential marketing expertise is a perfect fit for festival tie-in events – we handle permits, branding, staging, and all the logistics.

Definitely. We often act as the bridge between our clients and the resort staff – handling everything from banquet setups to audiovisual needs. Our event management team will coordinate activities, dinners, golf outings – whatever you want included – and ensure your guests are pampered from start to finish.

Palm Springs is known for its stunning event venues, and we work with all of them. The Palm Springs Convention Center is great for larger conferences – we know it well. Wherever you want your event, VOLO can make it happen – we adapt to the venue and have strong relationships throughout the area. Our project portfolio showcases some of the Palm Springs locations we’ve transformed for clients.

Absolutely. In the Palm Springs area we often incorporate tenting and climate control to keep guests comfortable. VOLO can provide everything from elegant clearspan tents with air conditioning to smaller shade canopies and misting systems. Whatever the weather, we’ll ensure your guests are cool, shaded, and comfortable throughout the event.

Yes. Palm Springs’ desert environment is actually one of our specialties – we love outdoor events out there. We’re very mindful of the extreme conditions (intense sun, high temperatures, and the occasional sandstorm or sudden wind). Our team always has robust weather contingency plans in place. That includes providing shade structures, ample hydration and cooling for guests, and timing events to avoid the worst of the midday heat.

VOLO Events Agency is considered a leading event production partner in Palm Springs for corporate events. Our team is skilled at handling the unique logistics of the region (think desert weather and remote venues) while providing creative flair and seamless execution. With VOLO, you get an experienced team that manages every aspect – design, production, logistics.

We cover Palm Springs events with a combination of our traveling core team and strong local partnerships. Over the years we’ve built great relationships with vendors and freelancers in the Palm Springs area who know the venues and the scene. When we take on your event, we essentially become “locals” – bringing in familiar faces and experts who ensure everything runs smoothly on-site.